Minutes of the Annual General
Meeting
of the Ashtead Village Club held on Wednesday 16
April 2014
The meeting commenced at 8:15pm with the President, Mr Robert Gibb taking the chair. The minutes were taken by Mr William Adams, Honorary Secretary.
-
To confirm the minutes of the Annual General Meeting held on
April 2013
Proposed Mr John Curran, seconded Mr Anthony Shackleford that these are a true record. Unanimously approved.
- To consider the statement of accounts for the year ended 31 December 2013
The Treasurer, Mr
Clive Scott presenting the accounts to the meeting made
reference to dark clouds on the horizon due to the Inland Revenue
having won the appeal over VAT refunds on gaming machines resulting
in the club having to repay £17,604.43 in the near future. A
proposal by Mr Andrew Cunningham, seconded by Mr Peter Whiting that the accounts be accepted was unanimously approved by the meeting.
- To receive a report of the President
The President presented his annual report to the meeting.
The President presented life membership certificates to newly elected life members of the club; Mr Andy Collins, Mr Mahandra Patel, Mr Derek Penson, Mr Peter Underwood, Mr Timothy Collett, Mr Arthur Wadsworth, Mr Kenneth Blainey and Mr Patrick Sims.
A minutes silence was respectfully observed in memory of our late members; Mr Roy Teale and Mr Shawn Knights who passed away in 2013.
- To receive the report of the Chairman
The Chairman made his report to the meeting, thanking all who had given their time for the benefit of the club in the past year.
- Rule 3 - subscriptions for the year 2015
Proposed by Mr Clive Scott seconded by Mr Anthony
Shackleford that subscriptions for 2015 be raised to £25 for members under
retirement age and to £12 for members over retirement age.
Unanimously approved.
- Rule 2 - entrance fee for new and lapsed members.
Proposed by Mr Dave Spence, seconded by Mr Peter Whiting the entrance
fee be waived for 2015. Unanimously approved.
- Rule 14 - Payments to committee members
Proposed by Mr Paul Scoble, seconded by Mr Fred Mitchell that rule 14 be suspended for 2015. Unanimously approved.
- To appoint three scrutineers for the ballot for the election of a president, vice president, chairman, honorary treasurer and 9 committeemen.
As once again it looked unlikely, due to the lack of nominations a ballot
would be required, Mr Barry Channell proposed seconded by Mrs Heather
Robinson should a ballot be necessary, the Secretary would appoint
scrutineers. Unanimously approved.
- To elect a trustee
Mr John Curran having completed his five year term as trustee,
being eligible offered himself for re-election. After a proposal by
Mr Paul Scoble, seconded by Mr Anthony Shackleford, there being no
other nominations Mr John Curran was elected as a trustee.
- To appoint an auditor
Proposed by Mr Clive Scott, seconded by Mr Andrew Cunningham that we retain Brown and Co. Unanimously approved.
- Any other business of which due notice was given
As none was notified within the specified time
the meeting closed at 8:45pm.